Privacy Policy

Privacy Policy of www.weareonit.com

www.weareonit.com hosts this page and collects certain personal data from its users.

Owner and controller

We are On IT – Groeningenlei 16 – 2550 Kontich – Belgium

Owner contact email address: info@weareonit.com

Types of Data Collected

The types of data collected by www.weareonit.com itself or through third parties include: first name; last name; phone number; company name; email address; Cookie; Usage Data; various Data Types.

Full information on each type of Personal Data collected is contained in the dedicated articles of this Privacy Policy or in specific text and explanations displayed prior to the Data Collection.
Personal Data may be self-supplied by the User or, in the case of Usage Data, collected automatically when using www.weareonit.com.

Unless otherwise indicated, the provision of all Data requested by www.weareonit.com is mandatory and failure to provide such Data may prevent www.weareonit.com from providing its Services. In cases where www.weareonit.com specifically indicates that certain Data is not mandatory, Users may choose whether or not to provide such Data, without affecting the availability or operation of the Service.
If Users are unsure which Personal Data is required to be provided, they may contact the Owner.
The use of Cookies – or other tracking tools – by www.weareonit.com or by the owners of the third-party services used by www.weareonit.com serves to provide the Service requested by the User, in addition to the other purposes specified in this document and in the Cookie Policy, if any.

Users are responsible for Third Party Personal Data obtained, published or shared by www.weareonit.com and they confirm that they have the consent of the third party to provide the Data to the Owner.

Mode and location of data processing

Processing Method

The Owner takes appropriate security measures to prevent unauthorized access to, disclosure, modification or destruction of the Data. The processing of the Data takes place with the use of computers and/or IT tools, following organizational procedures and practices closely related to the stated purposes. In addition to the Owner, in certain cases the Data may also be accessible to certain data controllers involved in the operation of www.weareonit.com (management, sales, marketing, legal, systems management) or external parties appointed by the Owner as Data Processors (such as external technical service providers, mail programs, hosting providers, IT companies, communication agencies). The updated list of these parties can be requested from the Owner at any time.

Legal basis for processing

The Owner may process Personal Data relating to Users in any of the following cases, if:

• Users have given their consent for one or more specific purposes; Note: In certain jurisdictions, the Owner may be allowed to process Personal Data until the User objects (“opt-out”), without the need for consent or the occurrence of any of the following legal grounds. However, this does not apply where European data protection law applies to the processing of Personal Data;
• the provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
• the processing is necessary to comply with a legal obligation incumbent on the Owner;
• the processing is related to a task carried out in the public interest or in the exercise of public authority vested in the Owner;
• the processing is necessary for the protection of the legitimate interests of the Owner or third parties.

In any case, the Owner is happy to clarify the specific legal basis applicable to the processing, and in particular whether the provision of Personal Data is a legal or contractual obligation, or a necessary requirement to enter into a contract.

Location

The Data is processed at the Owner’s business offices and other places where the parties involved in the processing are located.

Depending on the location of Users, the transfer of Personal Data may involve the transfer of Users’ Data to a country other than their own. For more information on the processing location of such transferred Data, Users may refer to the article detailing the processing of Personal Data.

Users are also entitled to information about the legal basis of the transfer of Data to a country outside the European Union or to an international organization under public international law or established by two or more countries, such as the UN, and about the security measures taken by the Owner to protect their Data.

If such a transfer occurs, Users can learn more by consulting the relevant articles in this document or by inquiring with the Owner using the information in the contact section.

Retention time

Personal data is processed and stored as long as necessary for the purpose for which it was collected.

Therefore, the following applies:

• Personal data collected for purposes related to the performance of an agreement between the Owner and the User will be retained until that agreement is fully executed.
• Personal data collected for the legitimate interests of the Owner are retained for as long as necessary to fulfill these purposes. Users can find specific information about the legitimate interests pursued by the Owner in the relevant articles of this document or by contacting the Owner.

The Owner may be permitted to retain Personal Data for a longer period when the User has consented to such processing, so long as such consent is not withdrawn. In addition, the Owner may be required to retain Personal Data for a longer period when necessary to fulfill a legal obligation or by order of a government agency.

After the expiration of the retention period, the Personal Data will be erased. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be imposed after the expiration of the retention period.

The purpose of processing

Data with respect to the User is collected so that the Owner can provide its Service, comply with its legal obligations, respond to enforcement requests, protect its rights and interests (or those of its Users or third parties), detect malicious or fraudulent activity, and for the following purposes: User contact, Analytics, Tag management, Heatmaps and session recording, Interaction with online survey platforms, Display of content from external platforms, and User database management.

For specific information on the Personal Data used for each purpose, the User may consult the section entitled “Detailed information on processing of Personal Data.”